Placement Services/Title IV-E Division

The Placement Services/Title IV-E Division oversees the Title IV-E Program for youth supervised by county juvenile probation departments and those committed to the Texas Juvenile Justice Department (TJJD). Title IV-E is a federal foster care reimbursement program which allows probation departments and TJJD to claim reimbursement for a percentage of the cost of placement for eligible youth placed in approved IV-E facilities as well as administrative costs related to operating the program. The division is responsible for providing training, technical assistance and oversight of both the program and fiscal operation of the IV-E program. Program elements include eligibility, case management requirements and financial components. The division is also tasked with assuring juvenile probation department and TJJD compliance with federal and state program requirements via program review, standards and contract development, interpretation and implementation of federal regulations and guidelines and program monitoring. The division works closely and in collaboration with several other state agencies and other external stakeholders. In conjunction with the IV-E program the Division works closely with private non-secure residential facilities and, in collaboration with the Department of Family and Protective Services (DFPS) has developed and implemented a procedure to assist facilities obtain designation as an approved IV-E facility to broaden the pool of IV-E eligible facilities.

The division is also responsible for implementing the requirements of HB1630, enacted during the 81st Texas Legislative Session. This legislation addresses the need for providing Medicaid or Children`s Health Insurance Program (CHIP) coverage in a timely manner for youth transitioning back into their homes from out-of-home placements. The division works with juvenile probation departments, state operated facilities and programs and the Health and Human Services Commission to share the necessary information to facilitate youth being able to access any benefits to which they may be eligible immediately upon release from placement.

Contacts

Placement Services & Title IV-E Program Division email box: specialprogramsinfo@tjjd.texas.gov

Denise Askea, MSJFP
Division Manager
Office: 512-490-7976
Email: Denise.Askea@tjjd.texas.gov

Lynn Jackson
Title IV-E Program Specialist
Office: 512-490-7981
Email: Lynn.Jackson@tjjd.texas.gov

Judy McReynolds
Sr. Title IV-E Program Specialist
Office: 512-490-7983
Email: Judy.McReynolds@tjjd.texas.gov

Gloria Crayton
Title IV-E Accountant
Office: 512-490-7939
Email:  Gloria.Crayton@tjjd.texas.gov

Resources

• Title IV-E Federal Foster Care Reimbursement Program Requirements
• Title IV-E Program Forms
• Title IV-E Fiscal Forms
• Title IV-E Facilities

Juvenile Medicaid Tracker (JMT)

• JMT Frequently Asked Questions (.pdf)
• JMT User Guide for JPD Staff (.pdf)
• JMT User Guide for TJJD Staff (.pdf)
• JMT Screening Worksheet (.pdf)

Webinars

Overview of Suspension and Reinstatement of Medicaid Process (includes Juvenile Medicaid Tracker) | recorded November 2016 | listen | PPT Handout | Plan of Operation | Screening Worksheet

Title IV-E Training Curriculum

Title IV-E Step by Step Program Overview - Are You Leaving Money on the Table? | recorded June 15, 2015 | listen | Title IV-E Step by Step Program Overview | Title IV-E Application Pre-Screen (TJJD-IVE-305)

Title IV-E Basic Eligibility Training | recorded May 17, 2016 | Listen | PPT Presentation Handout | Reference Handout 1 | Reference Handout 2 | Reference Handout 3

Modules (Coming Soon)

I. Required Judicial Findings - Court Orders
Presentation
Additional Materials

II. Aid to Families with Dependent Children (AFDC) Eligibility Criteria (includes Underemployed Parent Checklist)
Presentation
Additional Materials

III. Placement in a Title IV-E Approved Facility
Presentation
Additional Materials

IV. Aid to Families with Dependent Children (AFDC) Income Determination Worksheet
Presentation
Additional Materials

V. Submitting the Application - Title IV-E Program System (TPS)
Presentation
Additional Materials

VI. Title IV-E Residential Child & Family Case Plan and Case Plan Update
Presentation
Additional Materials

VII. Placement Information/Discharge Form (PID)
Presentation
Additional Materials

VIII. Foster Care Assistance Review (FCAR) and Periodic Case Review Monthly Summary Report (PCRMS)
Presentation
Additional Materials

IX. Medicaid & Related Medical/Dental Information
Presentation
Additional Materials

X. Preparation for Adult Living (PAL) Information
Presentation
Additional Materials

XI. Claiming Reimbursement for Foster Care and Administrative Costs
Presentation
Additional Materials

XII. Title IV-E Program Monitoring
Presentation
Additional Materials

XIII. Title IV-E Fiscal Monitoring
Presentation
Additional Materials